The Corporation of the Municipality of

Chatham-Kent

Chatham-Kent Council – Electronic Meeting

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Council Chambers, Chatham-Kent Civic Centre
Present:
  • Mayor Canniff,
  • Councillor Authier,
  • Councillor Bondy,
  • Councillor Ceccacci,
  • Councillor Crew,
  • Councillor Faas,
  • Councillor Finn,
  • Councillor Hall,
  • Councillor Harrigan,
  • Councillor Kirkwood-Whyte,
  • Councillor Latimer,
  • Councillor McGrail,
  • Councillor B. McGregor,
  • Councillor C. McGregor,
  • Councillor Pinsonneault,
  • Councillor Sulman,
  • Councillor Thompson,
  • and Councillor Wright

1.
Call to Order
 

2.
Disclosures of Pecuniary Interest (Direct or Indirect) for Closed Session Agenda Items and the General Nature There Of
 

3.
Supplementary Closed Session Agenda Items
 

4.
Recess to Closed Session – 4:00 p.m.
 

That Council moved into a Closed Session Meeting of Council pursuant to Section 239 of the Municipal Act, 2001, as amended, for the following reasons:

  • Proposed disposition of land by the municipality with regard to Offer to Purchase – Property Identification Number 00846 0246, Hickory Rd., Community of Wheatley. Section 239(2)(c), Municipal Act, 2001.

5.
Adjournment of Closed Session
 

6.
Resumption of Electronic Open Council Meeting – 6:00 p.m.
 

7.
Land Acknowledgement
 

8.
Approval of Supplementary Agenda
 

9.
Disclosures of Pecuniary Interest (Direct or Indirect) for Open Session Agenda Items and the General Nature There Of
 

10.
Deputations – items on current agenda
 

The following deputations were received for items listed on the current agenda:

  • Kelly Helbin – Item 16(c) – Motion by Councillor McGrail re Installation of Speed Hump in the Dover Beach Park Municipal Lot
  • Mitchell’s Bay Area Association – Item 16(c) – Motion by Councillor McGrail re Installation of Speed Hump in the Dover Beach Park Municipal Lot

11.
Consent Agenda
 

The Municipal Clerk explained that all administrative reports and notices of motion would be listed under the Consent Agenda.  Council would have the opportunity to pull any items off the consent agenda and place them aside to be discuss or voted on separately.  All items not placed aside would be voted on in one motion.

The Municipal Clerk noted that the following items have been placed aside for discussion and voting:

Item #

Title

Pulled by Councillor

13(c)

Tender Award – Cemetery Road Improvements

Hall

16(c)

Motion by Councillor McGrail re Installation of Speed Humps in Dover Beach Park Municipal Lot

McGrail, Latimer, Ceccacci

17(a)

2020 Audited Financial Statements

Presentation

17(b)

2020 Final Operations Variance

Authier

 

  • Resolution:
    MovedCouncillor Crew
    SecondedCouncillor Wright

    “That the following reports be approved as presented: 12(a), 12(b), 13(a), 13(b), 14(a), 15(a), 16(a), 16(b), 17(c), 17(d).”

    Yes (17)Mayor Canniff, Councillor Authier, Councillor Ceccacci, Councillor Crew, Councillor Faas, Councillor Finn, Councillor Hall, Councillor Harrigan, Councillor Kirkwood-Whyte, Councillor Latimer, Councillor McGrail, Councillor B. McGregor, Councillor C. McGregor, Councillor Pinsonneault, Councillor Sulman, Councillor Thompson, and Councillor Wright
    Absent (1)Councillor Bondy
    Motion Carried (17 to 0)

12.
Committee Reports
 

a.
Audit Committee minutes from its meetings held on May 17 and June 28, 2021
This item has attachments. 

1.Jul-12-12a.pdf

These minutes were approved as part of the Consent Agenda.

b.
Drainage Board Recommendations from its meeting held on July 6, 2021
This item has attachments. 

1.Jul-12-12b.pdf

These minutes were approved as part of the Consent Agenda.

13.
Tender Awards
 

a.
Tender Award for the Urquhart Drain (Mitchell’s Bay), Tender T21-281
This item has attachments. 

1.Jul-12-13a.pdf

This report was approved as part of the Consent Agenda.

b.
Contract Amendment for Consulting Engineering fees for the Rehabilitation of the Clachan Road Bridge over the Thames River, Community of Orford
This item has attachments. 

1.Jul-12-13b.pdf

This report was approved as part of the Consent Agenda.

c.
Tender Award – Contract No. T21-288, Cemetery Road Improvements
This item has attachments. 

1.Jul-12-13c.pdf

Councillor Hall requested an update on the timelines and impact during the construction period. The General Manager of Infrastructure and Engineering Services explained that a start date will be determined at the pre-construction meeting and the project completion is targeted for August 31, 2021.  They will work around any internment services that may be taking place during construction.

  • Resolution:
    MovedCouncillor Hall
    SecondedCouncillor Finn

    “That

    1. The Cemetery Road Improvements contract be approved.
    2. The tender in the amount of $348,529.06 including HST for the Cemetery Road Improvements be awarded to Elric Contractors Ltd.
    3. The Mayor and Clerk be authorized to sign the necessary agreement.”
    Yes (18)Mayor Canniff, Councillor Authier, Councillor Bondy, Councillor Ceccacci, Councillor Crew, Councillor Faas, Councillor Finn, Councillor Hall, Councillor Harrigan, Councillor Kirkwood-Whyte, Councillor Latimer, Councillor McGrail, Councillor B. McGregor, Councillor C. McGregor, Councillor Pinsonneault, Councillor Sulman, Councillor Thompson, and Councillor Wright
    Motion Carried (18 to 0)

14.
Community Development
 

15.
Community Human Services
 

16.
Infrastructure and Engineering Services
 

a.
Capital Drains – 2021 Tax Levy
This item has attachments. 

1.Jul-12-16a.pdf

This report was approved as part of the Consent Agenda.

b.
Drain Maintenance – 2021 Tax Levy
This item has attachments. 

1.Jul-12-16b.pdf

This report was approved as part of the Consent Agenda.

c.
Motion by Councillor McGrail re Installation of Speed Hump in the Dover Beach Park Municipal Lot
This item has attachments. 

1.Jul-12-16c.pdf

Councillor McGrail expressed concern with regard to the speed of traffic entering and exiting the parking lot in Mitchell’s Bay.  There are many homes in the area as well as the multi-use trail.

Councillor Faas asked administration for other solutions rather than speed bumps.  The General Manager of Infrastructure and Engineering explained that administration would require time to study the issue and come up with possible solutions. 

  • Resolution:
    MovedCouncillor Faas
    SecondedCouncillor Latimer

    “That the motion be referred back to administration to investigate the issue and all the possible options to address the issue in Mitchell’s Bay with a report back in September.”

    Yes (8)Mayor Canniff, Councillor Ceccacci, Councillor Crew, Councillor Faas, Councillor Harrigan, Councillor Latimer, Councillor B. McGregor, and Councillor Sulman
    No (10)Councillor Authier, Councillor Bondy, Councillor Finn, Councillor Hall, Councillor Kirkwood-Whyte, Councillor McGrail, Councillor C. McGregor, Councillor Pinsonneault, Councillor Thompson, and Councillor Wright
    Defeated (8 to 10)
  • Resolution:
    MovedCouncillor McGrail
    SecondedCouncillor Faas

    “That Council direct administration to install asphalt speed hump(s) as required within the Dover Beach Park Municipal Lot located at the Southwest end of Main Street in the Community of Mitchell’s Bay in an effort to reduce the speed of vehicles entering and exiting the parking lot. Costs associated with the installation of said speed humps are not to exceed $2,500.00 and are to be funded through the Park Lot Lifecycle reserve.”

    Yes (17)Mayor Canniff, Councillor Authier, Councillor Bondy, Councillor Ceccacci, Councillor Crew, Councillor Faas, Councillor Finn, Councillor Hall, Councillor Harrigan, Councillor Kirkwood-Whyte, Councillor Latimer, Councillor McGrail, Councillor B. McGregor, Councillor C. McGregor, Councillor Pinsonneault, Councillor Thompson, and Councillor Wright
    No (1)Councillor Sulman
    Motion Carried (17 to 1)

17.
Finance, Budget, Information Technology and Transformation
 

a.
2020 Audited Financial Statements
This item has attachments. 

1.Jul-12-17a.pdf

The Director of Financial Services provided an overview of the 2020 Audited Financial Statements.

  • Resolution:
    MovedCouncillor Sulman
    SecondedCouncillor B. McGregor

    “That

    1. The audited financial statements for the year ended December 31, 2020 be approved.”
    Yes (18)Mayor Canniff, Councillor Authier, Councillor Bondy, Councillor Ceccacci, Councillor Crew, Councillor Faas, Councillor Finn, Councillor Hall, Councillor Harrigan, Councillor Kirkwood-Whyte, Councillor Latimer, Councillor McGrail, Councillor B. McGregor, Councillor C. McGregor, Councillor Pinsonneault, Councillor Sulman, Councillor Thompson, and Councillor Wright
    Motion Carried (18 to 0)

b.
2020 Final Operations Variance
This item has attachments. 

1.Jul-12-17b.pdf
  • Resolution:
    MovedCouncillor Authier
    SecondedCouncillor B. McGregor

    “That

    1.    The final audited financial statements provide for the following existing reserve transfers in 2020 requiring approval for audit purposes:

     

    Assigned Discretionary Reserves:  
    Winter Control  $(16,400)
    Closed Employment & Labour Relations  $3,659,513

     

    2.    The final 2020 operating surplus of $3.77M be allocated as follows:

    Reserve for Capital - Disaster Mitigation Grant  $1,000,000
    Reserve for Police Services issues  $263,122
    Bloomfield Business Park Unfunded Capital Project  $500,000

     

    Operating Budget Contingency Reserve  $500,000
    Reserve for Strategic Development  $1,504,832

     

    Total  $3,767,954”

    Yes (17)Mayor Canniff, Councillor Authier, Councillor Bondy, Councillor Ceccacci, Councillor Crew, Councillor Faas, Councillor Finn, Councillor Hall, Councillor Harrigan, Councillor Kirkwood-Whyte, Councillor Latimer, Councillor McGrail, Councillor B. McGregor, Councillor C. McGregor, Councillor Pinsonneault, Councillor Thompson, and Councillor Wright
    No (1)Councillor Sulman
    Motion Carried (17 to 1)

c.
May 2021 Budget Variance Forecast
This item has attachments. 

1.Jul-12-17c.pdf

This report was approved as part of the Consent Agenda.

d.
Offer to Purchase – 52 Dell Street, Wallaceburg
This item has attachments. 

1.Jul-12-17d.pdf

This report was approved as part of the Consent Agenda.

18.
Notices of Motion
 

There were no new Notices of Motion.

19.
Closed Session Reports
This item has attachments. 

1.closed session report - July 12, 2021.pdf
  • Resolution:
    MovedCouncillor C. McGregor
    SecondedCouncillor McGrail

     “That the July 12, 2021 Closed Session report be received.”

    Yes (18)Mayor Canniff, Councillor Authier, Councillor Bondy, Councillor Ceccacci, Councillor Crew, Councillor Faas, Councillor Finn, Councillor Hall, Councillor Harrigan, Councillor Kirkwood-Whyte, Councillor Latimer, Councillor McGrail, Councillor B. McGregor, Councillor C. McGregor, Councillor Pinsonneault, Councillor Sulman, Councillor Thompson, and Councillor Wright
    Motion Carried (18 to 0)

20.
Non Agenda Business
 

Councillor C. McGregor requested an update on Gravel and Calcium Road Program.  The General Manager of Infrastructure and Engineering stated that all new gravel distributed has received dust suppressants.  South Chatham-Kent is completed and Chatham Township, Dover and Wallaceburg are not yet completed, due to weather. 

Councillor Hall wanted to recognize the St. Clair Region Conservation Authority’s 60th Anniversary, stating they are launching the first ever St. Clair Challenge Virtual Fundraiser, raising funds for local conservation efforts taking place on July 1st until August 31, 2021. 

Councillor Latimer reminded everyone to have their say with the Virtual Community Meetings beginning held in the coming weeks.  Check the municipal website for dates and times.

Councillor Ceccacci asked when the new ACR Process would be in place. The General Manager of Corporate Services noted that the start date is targeted for September or October 2021.

Councillor Pinsonneault expressed concern with a serious bump that is getting worse on the Thamesville Bridge. The General Manager of Infrastructure and Engineering noted that he will investigate the issue and provide Council with an update.

Mayor Canniff noted that the municipality is proud to be sending six athletes to the 2020 Tokyo Olympics.  All participants were born in Chatham-Kent with four of the six still residing in Chatham-Kent.

  • Miranda Ayim – Women’s Basketball Team
  • Chris von Martels – Equestrian - Dressage
  • Bridget Carleton – Women’s  Basketball
  • Breanne Nicholas – Women’s Rugby
  • Nick Wammes – Cycling-Track
  • Alex Hyndman – Paralympics Men’s Handcycle 3 Team

21.
Reading of By-law
 

a.
First Reading
 

  • Resolution:
    MovedCouncillor Sulman
    SecondedCouncillor Pinsonneault

    “That the By-laws be taken as read for the first time.”

    Motion Carried

b.
Second Reading
 

  • Resolution:
    MovedCouncillor Sulman
    SecondedCouncillor Pinsonneault

    “That the By-laws be taken as read for the second time.”

    Motion Carried

c.
Council to go into Committee, if Required, to Discuss By-law
 

d.
Resumption of Council
 

e.
Third and Final Reading
 

  1. By-law to amend drainage assessments estimated in engineer reports based on actual costs incurred for the constructing of various drains
  2. By-law to provide for the collection of certain repair charges on Municipal Drains under section 74 of the Drainage Act
  3. By-law to confirm proceedings of the Council of The Corporation of the Municipality of Chatham-Kent at its meeting held on the 12th day of July, 2021
  • Resolution:
    MovedCouncillor Faas
    SecondedCouncillor Harrigan

    “That the by-laws be taken as read for a third time and finally passed.”

    Motion Carried

22.
Resolution Council in Closed Session & Adjournment
 

  • Resolution:
    MovedCouncillor C. McGregor
    SecondedCouncillor Ceccacci

    “That Chatham-Kent Council adjourn to its next Meeting to be held on Monday, July 19, 2021 and that Chatham-Kent Council authorize itself to meet in closed session on that day to discuss any matters permitted by The Municipal Act.”

    Motion Carried
No Item Selected