The Corporation of the Municipality of

Chatham-Kent

Chatham-Kent Council – Electronic Meeting

Monday, November 21, 2022 at 6:00 P.m. - 10:00 P.m.

Council Chambers, Chatham-Kent Civic Centre

Present:

• Mayor Canniff, 
• Councillor Allin, 
• Councillor Anderson, 
• Councillor Bondy, 
• Councillor Ceccacci, 
• Councillor Crew, 
• Councillor Doyle, 
• Councillor Finn, 
• Councillor Hall, 
• Councillor Harrigan, 
• Councillor Jubenville, 
• Councillor McGrail, 
• Councillor B. McGregor, 
• Councillor C. McGregor, 
• Councillor Pinsonneault, 
• Councillor Storey, 
• Councillor Thompson, 
• and Councillor Wright

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1.

Call to Order

2.

Disclosures of Pecuniary Interest (Direct or Indirect) for Closed Session Agenda Items and the General Nature There Of

3.

Supplementary Closed Session Agenda Items

4.

Recess to Closed Session - 4:00 p.m.

Councillor Crew, Closed Session Chair

That Council moved into a Closed Session Meeting of Council pursuant to Section 239 of the Municipal Act, 2001, as amended, for the following reasons:

• Proposed disposition of land with regard to Offer to Purchase - Part of Property Identification Number 00683 0004, John St., Community of Morpeth. Section 239(2)(c), Municipal Act, 2001.
• Advice that is subject to solicitor-client privilege with regard to Donation and Potential Redevelopment of Kyle Park, Blenheim. Section 239(2)(e), Municipal Act, 2001.
• A position, plan, procedure, criteria or instruction to be applies to any negotiations carried on by the municipality with regard to Donation of land for Recreational Purposes. Section 239(2)(k), Municipal Act, 2001.
• Personal matters about identifiable individuals with regard to Committee of Council Appointments. Section 239(2)(b), Municipal Act, 2001.

5.

Adjournment of Closed Session

6.

Resumption of Open Council Meeting – 6:00 p.m.

7.

Land Acknowledgement

8.

Approval of Supplementary Agenda

There was no supplementary agenda.

9.

Disclosures of Pecuniary Interest (Direct or Indirect) for Open Session Agenda Items and the General Nature There Of

There were no disclosures of pecuniary interest.

10.

Deputations – items on current agenda

The following deputation was received for an item on the current agenda:

• Jason Chickowski, President, Chatham Minor Baseball Association re Item 18(a) - Intercounty Baseball League – Team Agreement

11.

Consent Agenda

The Municipal Clerk explained that all administrative reports and notices of motion would be listed under the Consent Agenda.  Council would have the opportunity to pull any items of the consent agenda and place them aside to be discussed or voted on separately.  All items not placed aside would be voted on in one motion.

The Municipal Clerk noted that the following items have been placed aside for discussion and voting:

• Item 13(d) - Pickleball Courts Tender – Community Building Fund
• Item 14(a) - Tourism Sector Support & Activities Update – Summer 2022
• Item 15(a) - Public Art Policy and Public Art Reserve
• Item 15(b) - Arts and Culture Representation at Mundial Montreal
• Item 15(c) - Affordable Housing 17 Family Unit Build, 36 McGeorge St. Blenheim, ON –  Architectural Services
• Item 16(a) - Fire Services – Water Shuttle Accreditation
• Item 18(a) - Intercounty Baseball League – Team Agreement
• Item 18(c) - Downtown Wallaceburg and Thamesville Streetlight Replacement Project – Materials Purchase

• Moved Councillor Ceccacci
  Seconded Councillor McGrail

  “That the following items be approved as presented: 12(a), 12(b), 12(c), 13(a), 13(b), 13(c), 13(e), 14(b), 14(c), 14(d), 14(e), 15(d), 17(a), 17(b), 18(b), 18(d), 18(e) 19(a), 19(b), 19(c), 20(a), 20(b), 20(c) and 20(d).”

  Yes (18)

  Mayor Canniff, Councillor Bondy, Councillor Ceccacci, Councillor Crew, Councillor Finn, Councillor Hall, Councillor Harrigan, Councillor McGrail, Councillor B. McGregor, Councillor C. McGregor, Councillor Pinsonneault, Councillor Thompson, Councillor Wright, Councillor Allin, Councillor Anderson, Councillor Doyle, Councillor Jubenville, and Councillor Storey

  Motion Carried (18 to 0)

12.

Council Meeting and Committee Minutes

a.

Council Minutes from its meeting held on October 3, 2022

These minutes were approved as part of the Consent Agenda.

b.

Council Minutes from its meeting held on October 17, 2022

These minutes were approved as part of the Consent Agenda.

c.

Drainage Board Recommendations from its meeting held on November 15, 2022

These minutes were approved as part of the Consent Agenda.

13.

Tender Awards

a.

Tender Award for T22-316: Material Supply and Delivery – Mount Creek Drain and Branch ‘A’

This report was approved as part of the Consent Agenda.

b.

Purchase of One Articulating Bucket Truck

This report was approved as part of the Consent Agenda.

c.

Single Source – RFP R22-253 Housing Support and Service Navigation for Urban Indigenous Community Members

This report was approved as part of the Consent Agenda.

d.

Pickleball Courts Tender – Community Building Fund

Councillor Hall sought clarification on when the pickleball courts will be finished and ready for play. The Director of Parks, Recreation and Cemeteries explained that construction will start in the spring with completion expected by October.

In response to a question by Councillor B. McGregor, the Director of Parks, Recreation and Cemeteries explained that administration is currently working with the Chatham pickleball club on the location of the courts in Chatham.  A report will come back to Council for approval once that is finalized.  Other funding options for the Chatham location are being explored.

• Moved Councillor Hall
  Seconded Councillor Thompson

  "That

  1. The construction of two pickleball courts in Chatham be removed from the locations previously approved for construction of pickleball courts funded by the Ontario Trillium Foundation’s Community Build Grant.
  2. The tender be awarded to Westhoek Construction as the lowest bidder for construction of a total of 8 pickleball courts in the communities of Blenheim, Dresden, Tilbury and Wallaceburg in the amount of $627,581.70 (HST included.)
  3. The deficit in funding for the project in the amount $20,556.72 be funded from the Strategic Reserve.
  4. The Chatham-Kent Pickleball Club be authorized to fundraise for a pickleball hub and administration work with the group to finalize a location in Chatham that meets their needs."

  Yes (18)

  Mayor Canniff, Councillor Bondy, Councillor Ceccacci, Councillor Crew, Councillor Finn, Councillor Hall, Councillor Harrigan, Councillor McGrail, Councillor B. McGregor, Councillor C. McGregor, Councillor Pinsonneault, Councillor Thompson, Councillor Wright, Councillor Allin, Councillor Anderson, Councillor Doyle, Councillor Jubenville, and Councillor Storey

  Motion Carried (18 to 0)

e.

T22-283 - Courthouse Roof Replacement

This report was approved as part of the Consent Agenda.

14.

Community Development

a.

Tourism Sector Support & Activities Update - Summer 2022 (information report and presentation by Shannon Paiva, Supervisor Tourism Development)

Council received a presentation by Shannon Paiva, Supervisor, Tourism Development regarding the tourism sector support and activities update.

b.

Starter Company Plus – Successful Applicants – Spring 2022 Cohort (information report)

This information report was approved as part of the Consent Agenda.

c.

Chatham-Kent Community Improvement Plan Property Tax Increment Equivalent Grant Application PL202000082 – Molon Labe Holdings Inc. & Peter Tsirimbis 199 King Street West, Community of Chatham (City)

This report was approved as part of the Consent Agenda.

d.

Application for Removal of the “H” – Holding Symbol PL202200223 – 494112 Ontario Limited Mill Street West, Community of Tilbury (West Kent)

This report was approved as part of the Consent Agenda.

e.

Application for Removal of the “H” – Holding Symbol PL202200229 – Moccia Concrete & Concrete Products Ltd. 246 Park Avenue West, Community of Chatham (City)

This report was approved as part of the Consent Agenda.

15.

Community Human Services

a.

Public Art Policy and Public Art Reserve (presentation by Heather Slater, Manager Arts and Culture)

The Manager of Arts and Culture provided Council with an overview of the Public Art Policy.

Councillor Storey encouraged the arts community to share their feedback on the website and get involved.

Councillor Ceccacci asked if there is any potential for the municipality to recognize our successful art and culture representatives in our communities.  The Manager of Arts and Culture explained that the CK Arts and Culture Network just unveiled the Arts and Culture Wall of Fame that is located at the Chatham Cultural Centre.  Twelve recipients were selected this year and new recipients will be selected in the years to come.

• Moved Councillor Storey
  Seconded Councillor Harrigan

  “That

  1. The Public Art Policy as attached be approved and adopted;
  2. A Public Art Reserve be created;
  3. The surplus of $33,826 related to the divestment of Blenheim Heritage House be transferred to the Public Art Reserve; and
  4. An annual allocation of $40,000 be made from the Naming Rights Reserve Sponsorship Fund for the Public Art Programming in 2024 and 2025.
  5. Report back to Council by March 15th with additional public input opportunities for review and update of the Policy.”

  Yes (18)

  Mayor Canniff, Councillor Bondy, Councillor Ceccacci, Councillor Crew, Councillor Finn, Councillor Hall, Councillor Harrigan, Councillor McGrail, Councillor B. McGregor, Councillor C. McGregor, Councillor Pinsonneault, Councillor Thompson, Councillor Wright, Councillor Allin, Councillor Anderson, Councillor Doyle, Councillor Jubenville, and Councillor Storey

  Motion Carried (18 to 0)

b.

Arts and Culture Representation at Mundial Montréal (information report)

Councillor Storey asked for a follow-up report coming back to Council regarding the event and whether or not we should continue this involvement.

The report was received for information.

c.

Affordable Housing 17 Family Unit Build 36 McGeorge St. Blenheim, ON – Architectural Services

• Moved Councillor Thompson
  Seconded Councillor Storey

  "That:

  1. Approval be given to direct appoint ROA Studios Inc. architectural services for a 17 family unit affordable housing build at 36 McGeorge St. Blenheim, ON with a total one-time cost of approximately $235,921.40 (including HST) to be funded from the Housing Services Operations Reserve."

      

  Yes (18)

  Mayor Canniff, Councillor Bondy, Councillor Ceccacci, Councillor Crew, Councillor Finn, Councillor Hall, Councillor Harrigan, Councillor McGrail, Councillor B. McGregor, Councillor C. McGregor, Councillor Pinsonneault, Councillor Thompson, Councillor Wright, Councillor Allin, Councillor Anderson, Councillor Doyle, Councillor Jubenville, and Councillor Storey

  Motion Carried (18 to 0)

d.

Hoarding Report Update (information report)

This information report was received as part of the Consent Agenda.

16.

Fire and Emergency Services

a.

Fire Services – Water Shuttle Accreditation (information report)

Councillor Harrigan congratulated Fire Services for achieving the Water Shuttle Accreditation and asked if the insurance certificates that are now public and on the website are something that residents in rural areas can use proactively calling their insurance companies to share the information.  The Fire Chief explained that the accreditation was due to a lot of hard work by the volunteer sector and Chiefs.  He noted that the documents are now on the registry for insurance companies to refer to and felt that there was no harm in members of the public to raise that information with their insurers, which may have potential savings when renewing their fire insurance.

17.

Chief Administrative Office

a.

Agreements with Hydro One Networks Inc. for Lakeshore Transmission

This report was approved as part of the Consent Agenda.

b.

25th Anniversary of Amalgamation

This report was approved as part of the Consent Agenda.

18.

Infrastructure and Engineering Services

a.

Intercounty Baseball League Team Agreement

Councillor Hall asked if other groups will be able to use these enhanced facilities. The Director of Parks, Recreation and Cemeteries noted that minor sports definitely have an opportunity and if others want to use the field, they just have to do is make a request to staff and they will try to allocate them as well. He also noted that he will be working with all of the user groups in Chatham-Kent to see if they are interested in utilizing the field, or working with the IBL Team with camps and other activities. 

• Moved Councillor Hall
  Seconded Councillor B. McGregor

  "That

  1. The five-year agreement between the Intercounty Baseball League (IBL) team and the Municipality of Chatham-Kent be approved.
  2. The 2023 Capital requirements of $195,500 be funded from the Hydro One Community Benefit Contribution Reserve.
  3. Operating and lifecycle costs pre-approved for funding in the 2024-2027 multi-year budget.
  4. The Clerk and the General Manager of Infrastructure and Engineering Services be authorized to sign the agreement."

  Yes (18)

  Mayor Canniff, Councillor Bondy, Councillor Ceccacci, Councillor Crew, Councillor Finn, Councillor Hall, Councillor Harrigan, Councillor McGrail, Councillor B. McGregor, Councillor C. McGregor, Councillor Pinsonneault, Councillor Thompson, Councillor Wright, Councillor Allin, Councillor Anderson, Councillor Doyle, Councillor Jubenville, and Councillor Storey

  Motion Carried (18 to 0)

b.

Species at Risk Awareness – Signage Update (information report)

This information report was received as part of the Consent Agenda.

c.

Downtown Wallaceburg and Thamesville Streetlight Replacement Project – Materials Purchase

Councillor Hall asked if the Downtown Wallaceburg BIA was consulted for feedback on this project and what their response was and also what is the timeline to have this project completed?

In response to a question by Councillor Hall, the Director of Public Works explained that the Wallaceburg BIA was consulted last summer, and their response was positive.  The project will have minimal disruption to the community and completion is expected prior to WAMBO.  The lights are the same as the ones located on King Street in Chatham and the will be able to incorporate wreaths and banners.

• Moved Councillor Hall
  Seconded Councillor C. McGregor

  "That

  1. The material costs of $576,503.40 (including HST) for the purchase of replacement street light poles and appurtenances for downtown Wallaceburg and Thamesville be funded from 2020 Capital Projects LED Ornamental streetlight conversion account."

  Yes (17)	Mayor Canniff, Councillor Bondy, Councillor Ceccacci, Councillor Crew, Councillor Finn, Councillor Hall, Councillor Harrigan, Councillor McGrail, Councillor B. McGregor, Councillor C. McGregor, Councillor Pinsonneault, Councillor Thompson, Councillor Wright, Councillor Allin, Councillor Anderson, Councillor Doyle, and Councillor Jubenville
  Absent (1)	Councillor Storey

  Motion Carried (17 to 0)

d.

Connecting Links Program Application, St Clair Street Rehabilitation, Community of Chatham

This report was approved as part of the Consent Agenda.

e.

Centre Street Bus Stop Parking Control Modifications – Community of Chatham

This report was approved as part of the Consent Agenda.

19.

Finance, Budget, Information Technology and Transformation

a.

Offer to Purchase – Part of Property Identification Number 00939 0027, New Scotland Line, Community of Blenheim

This report was approved as part of the Consent Agenda.

b.

Offer to Purchase – Part of Property Identification Number 00599 0232, Freedom Rd (formerly known as Uncle Toms Rd), Community of Dresden

This report was approved as part of the Consent Agenda.

c.

Offer to Purchase – Property Identification Number 00740 0102

This report was approved as part of the Consent Agenda.

20.

Corporate Services

a.

2023 Non-union Statutory and Non-Statutory Holidays

This report was approved as part of the Consent Agenda.

b.

2023 Council Meeting Schedule

This report was approved as part of the Consent Agenda.

c.

Acting Mayor Schedule 2022-2026

This report was approved as part of the Consent Agenda.

d.

Amending Staff Appointment Bylaws

This report was approved as part of the Consent Agenda.

21.

Notices of Motion

a.

Presentation of new Notices of Motion

Councillor Thompson presented a notice of motion regarding Safety Improvements to Erieau Beach. This motion will be added to the December 5, 2022 Council Meeting.

Councillor Thompson presented a notice of motion regarding Request to Include Chatham-Kent into MTO Golf Car Project. This motion will be added to the December 5, 2022 Council Meeting.

Councillor Allin noted that he had a motion that he would like voted on at this meeting. 
The Clerk advised that a 2/3 vote would be required to waive the notice requirement.

Councillor Allin presented a notice of motion regarding Vaccination Policy for Council and Committee Members.  This motion will be added to the December 5, 2022 Council agenda for discussion and voting.

• Moved Councillor Allin
  Seconded Councillor Anderson

   “That Council waive the notice requirement to allow a motion by Councillor Allin to be voted on at this meeting.”

  Yes (7)	Councillor Bondy, Councillor Finn, Councillor Pinsonneault, Councillor Allin, Councillor Anderson, Councillor Doyle, and Councillor Jubenville
  No (11)	Mayor Canniff, Councillor Ceccacci, Councillor Crew, Councillor Hall, Councillor Harrigan, Councillor McGrail, Councillor B. McGregor, Councillor C. McGregor, Councillor Thompson, Councillor Wright, and Councillor Storey

  Defeated (7 to 11)

22.

Closed Session Reports

• Moved Councillor Crew
  Seconded Councillor Doyle

  “That the November 21, 2022 Closed Session Report be approved.”

  Yes (18)

  Mayor Canniff, Councillor Bondy, Councillor Ceccacci, Councillor Crew, Councillor Finn, Councillor Hall, Councillor Harrigan, Councillor McGrail, Councillor B. McGregor, Councillor C. McGregor, Councillor Pinsonneault, Councillor Thompson, Councillor Wright, Councillor Allin, Councillor Anderson, Councillor Doyle, Councillor Jubenville, and Councillor Storey

  Motion Carried (18 to 0)

23.

Approval of Communication Items

a.

Approval of the November 21, 2022 Council Information Package

Councillor Thompson referenced Item 2(m) - Communication from the Lower Thames Valley Conservation Authority dated November 10, 2022 re Bill 23 Board Review asking Council to send letters of support supporting the Conservation Authority’s viewpoint and concerns regarding Bill 23.

 Councillor McGrail referenced Item 2(e) – Communication from the Rural Ontario Municipal Association re Zone Nominations for ROMA Board 2023-2027 stating she would like Council’s support in filing her nomination for Zone 1. 

• Moved Councillor Thompson
  Seconded Councillor B. McGregor

  “That Chatham-Kent send letters supporting the Conservation Authority’s viewpoint, regarding Bill 23, Board Review as well as include reference to the Ontario Heritage Act items that are in Bill 23”.

  Motion Carried
• Moved Councillor McGrail
  Seconded Councillor Hall

  “That Chatham-Kent Council support Councillor McGrail’s request for her name to be entered as a candidate for Zone 1, ROMA Board 2023-2027.”

  Motion Carried
• Moved Councillor Anderson
  Seconded Councillor Jubenville

   “That the November 21, 2022 Council Information Package be approved.”

  Motion Carried

24.

Non Agenda Business

Councillor Harrigan asked for an update regarding the health and wellness of our communities.

The General Manager, Community Human Services explained that to date there are 23 confirmed Influenza A cases, with half being children and youth.  There are also COVID and influenza outbreaks in our retirement homes. She stressed that if you or your children are sick, please stay home, practice good hand hygiene and strongly urged everyone to get immunized.

Councillor Crew provided recognition to Corey Crow, Superintendent, Public Works as well as front line staff who went above and beyond to assist with the removal of graffiti on the cenotaph and took care of other issues in the downtown area.

Councillor Finn congratulated and thanked the organizers of the Santa Claus parade and also to all those who participated or donated food for the Outreach for Hunger, Salvation Army and Chatham-Kent Goodfellows.  She reminded everyone that the Chatham-Kent Goodfellows have their Porchlight Campaign scheduled for Monday, November 28th.

Councillor McGrail noted that Dresden Night Market is being held on Saturday, December 3rd from 3pm until 8pm inviting everyone to come out.

Councillor B. McGregor noted that last week was Transgender Awareness Week and was happy to see it happening in our Community, thanking CK Pride for putting it on.

25.

Reading of By-law

a.

First Reading

• Moved Councillor C. McGregor
  Seconded Councillor Wright

  “That the By-laws be taken as read for the first time.”

  Motion Carried

b.

Second Reading

• Moved Councillor C. McGregor
  Seconded Councillor Wright

  “That the By-laws be taken as read for the second time.”

  Motion Carried

c.

Council to go into Committee, if Required, to Discuss By-law

d.

Resumption of Council

e.

Third and Final Reading

• Moved Councillor Pinsonneault
  Seconded Councillor Bondy

  “That the by-laws be taken as read for a third time and finally passed.”

  Motion Carried

26.

Resolution Council in Closed Session & Adjournment

The meeting adjourned at 8:17 pm.

• Moved Councillor Crew
  Seconded Councillor Allin

  “That Chatham-Kent Council adjourn to its next Meeting to be held on Monday, November 28, 2022 and that Chatham-Kent Council authorize itself to meet in closed session on that day to discuss any matters permitted by The Municipal Act.”

  Motion Carried